PDF approval flow
PDF approval is the final business checkpoint before printing. PostPal provides the final PDF, you review layout, personalization and recipient logic, and then approve or decline the file. A mailing only moves to print after approval.
PDF approval is your final checkpoint before printing. PostPal prepares a final PDF that you review and then approve or decline.
Check especially:
- Layout, sides and bleed.
- Personalized variables and voucher codes.
- QR code and target link.
- Free address zone.
- Overall impression of the card.
Only after your approval does the mailing move to print. If you decline, the print process stops until a corrected version is available.
When paying by credit card the quantity and the final amount appear above the buttons. The approval pays that amount with your saved card; printing starts only after a successful payment. There the decline button reads Änderungen anfordern (request changes). See credit card payment.
Frequently asked questions
Why do I need to approve the PDF?
Printed material cannot be corrected afterwards. Approval ensures you have seen the final mailing before it goes to print.
What happens if I decline?
The mailing does not go to print. PostPal can investigate the issue and provide a corrected version.
What happens to a pending PDF approval when the mailing is cancelled?
Cancelling the mailing automatically declines the pending proof with the reason “Mailing storniert” (mailing cancelled). The approval notification is archived. Previously decided requests remain in the history.
What should I check in the PDF?
Check design, front and back side, variables, voucher codes, QR code and whether the address zone remains free.
What does the approval do when I pay by credit card?
The approval pays the final amount: the button names it, for example "Druckdaten freigeben und 920,00 € bezahlen". If you do not approve by the end of the change deadline, we approve on your behalf and charge. See credit card payment.